Job Description

Job Title : Event Assistant

Location : Austin, TX

Job Type : Full-Time

Position Overview :
We are looking for an enthusiastic and organized Event Assistant to support the planning and execution of events. The ideal candidate will assist in coordinating logistics, managing event details, and ensuring a seamless experience for clients and guests. The Event Assistant will work closely with event coordinators and vendors to ensure all elements of the event are in place and on schedule.

Key Responsibilities :

• Help design and implement event setups, ensuring all materials, equipment, and signage are in place.
• Provide on-site support during events, including welcoming guests, directing them, and resolving any issues that arise.
• Help track event budgets and ensure that all financial aspects of the event are managed efficiently.
• Ensure that all event materials are prepared and available (e.g., programs, handouts, signage).
• Communicate effectively with clients, vendors, and other team members to ensure event success.
• Handle administrative tasks such as tracking RSVPs, updating schedules, and creating event timelines.
• Assist in post-event evaluations, including gathering feedback and helping with follow-up correspondence.

Skills & Qualifications :

• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to work under pressure and manage time effectively.
• Detail-oriented with a proactive attitude.
• Ability to work well in a team environment.
• Knowledge of event software (e.g., Eventbrite, Cvent) is a plus.
• Flexible availability, including evenings and weekends for event dates.

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