Job Description

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Senior Executive Assistant .

RESUME REQUIREMENTS:

• Please provide a copy of your resume (not to exceed two (2) pages) that includes work experience and educational history directly related to the task and functions intended to be performed under this opportunity. Selected candidates must be available for interview and ready to start, if needed. Selected candidate will be required to sign a commitment letter.
• Please provide (3) professional references who can attest to your past performance in work similar to that described in this statement of work.

Job Title: Senior Executive Assistant | Bethesda, MD

DESCRIPTION OF SERVICES:

The primary goal is to provide administrative support services for NIH to meet Government laws and regulations and assist leadership in optimizing NIH’s technology to advance biomedical research through cutting edge practices and techniques.

The NIH, a part of the U.S. Department of Health and Human Services (HHS), is the nation’s biomedical research agency and provides research and discoveries that improve health and save lives. To accomplish this, NIH conducts research in institute laboratories, sponsors research by scientists in universities, medical schools, hospitals, and research institutions around the world; supports research training and supports biomedical information knowledge management and communication.

The scope of work for this effort is to assess, plan, implement, and monitor an effective OCIO administrative support service program (comprised of property and facilities management, on/offboarding, procurement support, human resources support, logistics, and executive support) at NIH to provide objective business insights and enable faster decision making while reducing risk.

 

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

At a minimum:

• Education and experience: Bachelor’s degree; 5+ years of related experience required in working in an executive assistant role supporting C-level executives; advanced proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint) and other communications platforms. (e.g., Zoom)
• Ability to communicate effectively and professionally.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Familiarity with online calendars, cloud systems, and ERPs.
• U.S. citizens.

JOB DUTIES AND RESPONSIBILITIES:

• Coordinate daily calendars of executive leadership for OCIO.
• Plan and facilitate appointments and events.
• Act as the point of contact between executive leadership and employees/clients.
• Create regular reports and update internal databases.
• Make travel arrangements.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Respond promptly to managers’ queries.
• Facilitate internal communication. (e.g. distribute information and schedule presentations)
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Keep a tracker for review with the leadership team.

HOURS OF OPERATION:

Unless otherwise stated in this PWS, the Contractor is required to conduct business during an 80-hour biweekly basic work requirement that includes both 1) core hours; and 2) designated hours during which the employee may elect the time of such employee’s arrival at and departure from work. The NIH’s core business hours (ranging between 9:00 am to 3:00 pm Monday thru Friday) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Most contractor personnel will not be required to perform services outside the NIH’s core business hours, on Federal holidays, and when the NIH HQ is closed.

All hours outlined in the PWS represent the Eastern Time (ET) Zone following Eastern Standard Time (EST) and Eastern Daylight Time (EDT) based on the season of the year (EST – Winter; EDT – Summer).

The following are Federal Holidays observed - Columbus Day, President’s Day, Veteran’s Day, New Year’s Day, Labor Day, Martin Luther King Day, Memorial Day, Thanksgiving Day, Juneteenth, Christmas Day, Independence Day

PRIMARY PLACE OF PERFORMANCE:

NIH envisions contractor staff will perform work on-site and off-site. At the discretion of the Government, the contractor shall propose the optimal places of performance to ensure all contract requirements are accomplished. The contractor shall submit a telecommute / onsite work plan and submit to the government for approval. This plan shall include contractors’ concept of telework / onsite work mix and government resources necessary to accomplish the onsite work portion. As part of the approval process, the government will incorporate mandatory participation for onsite meeting management, administrative, and/or operational support as necessary. NIH’s Bethesda facility is located at:

National Institute of Health
555 Rock Spring Drive
Bethesda, MD 20817

TRAVEL: No travel required.

Clearance Level Required: Must be able to pass a Federal Background check.

SECURITY REQUIREMENTS: Public Trust clearance – Contractor personnel shall be able to obtain, and maintain throughout the life of the task order, a public trust position.

JAMISON CORPORATE OVERVIEW :

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at:

About Jamison Professional Services:

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia, founded in 1993. As a nationwide professional staff augmentation company, we help commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful. We have provided talent solutions and operational solutions in the areas of program management, financial management, acquisition support, and strategic planning/consulting to over 30 U.S. Government agencies, including all four branches of the military.

Job Tags

Holiday work, Contract work, For contractors, Work experience placement, Summer work, Christmas work, New year, Local area, Remote job, Monday to Friday,

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